Tips: Paper Documents
These include everything from wills and land deeds to cards, newspaper clippings, and other materials on a paper support. Paper documents should be stored flat and with no folds, as the paper in folded areas will become brittle and tear. Remove all staples, paperclips, and elastics from the documents. If necessary, metal paperclips can be replaced with plastic ones. Paper is also susceptible to mould growth. It can be removed by brushing with a soft brush. Some mould will stain the paper and this cannot be removed. Wear gloves and a dust mask when dealing with mould on paper.
Do not wash or wet paper in order to clean it. Many types of ink are water-soluble and only trained conservators should undertake any washing. If there is dirt on your document, you can remove this by using a vinyl eraser. Do not apply too much pressure as this can tear the paper. Also do not remove pencil marks if they are a part of the original document. Do not try to repair torn documents yourself. Scotch and masking tapes should never be used on paper as they cause discolouration and damage. Contact a conservator if you have something that requires repair. Do not adhere newspaper clippings and cards in a scrapbook. The adhesive can cause damage to the objects, and changes in relative humidity can cause deformation to paper objects that are glued down. Keep newspaper clippings separate from all other paper objects. Newspaper is highly acidic and this acid can migrate to other paper items, causing embrittlement and yellowing.
Handling: Wear clean, cotton or latex gloves when handling paper objects. Always use pencil when working around any paper documents, as pen cannot be removed. It is a good idea to photocopy the original document to create a working copy if necessary. This will eliminate a lot of handling of the original and preserve it longer. Support the document while you are carrying it by placing it on a tray or a heavier piece of paper.
Storage: Paper documents should be stored in acid-free folders or envelopes. Oversize items can be rolled and tied at either end with cotton twill tape. Do not use elastics as they degrade and stick to the object. Make sure paper documents are stored at a lower relative humidity, and that no water damage can occur. Check documents periodically for signs of insect and rodent damage, and/or mould growth. Do not store any paper objects in plastic or garbage bags, as these will allow moisture and heat to be trapped and cause damage to the objects.
